Communicating with a school community is necessary and important. There are several effective strategies to keeping families well-informed, ranging from Remind to SchoolCircle to Google and many more. There are also email distribution lists used to reach those in your school community.
From faculty providing information regarding individual classes, to coaches, club supervisors and administrators, all have justifiable reasons to have access to publish messages. Similarly, distribution lists are sometimes preferred for small groups within a school, or distribution lists can be global, reaching all in a school who have provided a viable email address.
Controlling these functions can be tricky. Some questions that should be asked are:
- Does your school have a communication policy covering all aspects of providing information to the school community?
- Is there a high-level user of communication apps responsible for assigning roles?
- What controls are in place to ensure the appropriate people within a school have publishing rights?
- Are there reasonable approval controls in place ensuring inappropriate messages are not sent to a group within a school?
- Is there a monitoring process in place for messages sent to the school community?
- Are distribution lists provided only to the appropriate members of your school?
- What process is in place to ensure email accounts for terminated employees are immediately disabled?